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fstorer
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Joined 6 years ago
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Re: Shared Calendars - is there a way to set them up in Outlook client without accepting an invite?
VasilMichev Thank you for your reply. Unfortunately not, I have already tried that. When you click on that option (Open Shared Calendar) you can search only in the GAL and if you select the shared mailbox, it will then add only the default calendar (all the other calendars are missing). If you try to type the names of the shared calendars, it simply returns "Microsoft Outlook doesn't recognize "XXX".Shared Calendars - is there a way to set them up in Outlook client without accepting an invite?
Hello everyone, We have a shared mailbox with several calendars inside, and they should all be accessible from the staff. We have generated ICS links for each of them, but some needed a restricted view because the link is shared also with external people. When new staff members start working for our company, we shared all these calendars with them assigning "Reviewer permissions". The way we share these calendars is via outlook invites (they only need to click on the "Accept" button and the calendars pop up under the "Shared Calendars" area). Sometimes people lose their connection with the shared calendars, getting the following message: If I check the mailboxfolderpermissions I can see that these users are still there with the correct permissions, but they can't open the shared calendars anymore. I usually remove the user and send him/her another invite. Is there a way for the users to add these calendars themselves? They can't use all the generated ICS links because some of them have restricted views and if they try to add the shared mailbox in their outlook clients, only the default calendar shows up. Or is there a third party tool that can do this? Any help would be much appreciated! FrancescoRe: How to quickly assign different permissions to shared calendars to different people
Diane_Poremsky_MVP Thanks for your reply. You are right, I can create another security group for secretaries or in general for the "editors" and then assign the permissions directly to the group instead of the single members. I am just worried that this can generate some conflicts because Secretaries/Editors will be both in the main Staff security group and in the new one. Will the script overwrite the previous permissions? Or should I use something like this: $SharedCalendars = @( "email address removed for privacy reasons:\Calendar\Test Dates", "email address removed for privacy reasons:\Calendar\Test1 Dates", "email address removed for privacy reasons:\Calendar\Test2 Dates", "email address removed for privacy reasons:\Calendar\Test3 Dates", "email address removed for privacy reasons:\Calendar\Test4 Dates", etc. ) $SharedCalendars.ForEach{ Add-MailboxFolderPermission -Identity $_ -User STAFF_SECURITYGROUP -AccessRights Reviewer -SendNotificationToUser $true Set-MailboxFolderPermission -Identity $_ -User EDITORS_SECURITYGROUP -AccessRights Editor -SendNotificationToUser $true } The problem is that the main Staff Security Group is a Security Group, not a mail-enabled Security group (according to the reference, I can use only email-enabled Security Group). Also, I am not sure how to manage the notifications (only the new starters should receive the Outlook sharing invitations). It can happen that during the year old staff members delete the shared calendars and they don't know how to add them again to their Outlook client, so they ask IT support to re-send the notifications (clicking on the "Accept" button is just easier for them). What would you suggest? So far I wrote a script where I get all the starters in a variable (thanks to LainRobertson who showed me the quickest way) and then assign them the "Reviewer" permissions: $Starters = Get-MgUser -Filter "CreatedDateTime ge $([datetime]::UtcNow.AddDays(-64).ToString("s"))Z" -ExpandProperty memberOf -All | Where-Object {($_.MemberOf.Id -contains 'xxxxxxxx-xxxx-xxxx-xxxx-xxxxxxxxxxxx')} | Sort-Object -Property UserPrincipalName | Select-Object UserPrincipalName $Starters.ForEach{ Add-MailboxFolderPermission -Identity "xxxxxx:\Calendar\Test Dates" -User $_ -AccessRights Reviewer -SendNotificationToUser $true Add-MailboxFolderPermission -Identity "xxxxxx:\Calendar\Test1 Dates" -User $_ -AccessRights Reviewer -SendNotificationToUser $true Add-MailboxFolderPermission -Identity "xxxxxx:\Calendar\Test2 Dates" -User $_ -AccessRights Reviewer -SendNotificationToUser $true Add-MailboxFolderPermission -Identity "xxxxxx:\Calendar\Test3 Dates" -User $_ -AccessRights Reviewer -SendNotificationToUser $true etc. }How to quickly assign different permissions to shared calendars to different people
Hello everyone, In our organization we have a shared mailbox with multiple calendars within (around 10 calendars). These calendars need to be shared with all staff members, who should have "Reviewer" permissions. There are a few people (the secretaries), though, who need to have "Editor" permissions, because they are responsible of editing all these calendars. Also, every year our Staff security group is populated with new staff members who need to access those calendars possibly via email notifications. Would it be possible to create a script which: - Check all the members within the Staff Security group; - Identify the (new) members who don't have any access/permissions to the shared calendars; - Assign "Reviewer" permissions to each of them; then - Check all the members in a variable named $Secretaries (it would be great to populate this variable finding the word "Secretary" in the job title of each staff member); - Assign "Editor" permissions to all the secretaries. In the past new members were added manually one by one via the GUI. I created a variable with all the calendars inside: $SharedCalendars = @( "email address removed for privacy reasons:\Calendar\Test Dates", "email address removed for privacy reasons:\Calendar\Test1 Dates", "email address removed for privacy reasons:\Calendar\Test2 Dates", "email address removed for privacy reasons:\Calendar\Test3 Dates", "email address removed for privacy reasons:\Calendar\Test4 Dates", etc. ) Then I know that I can run for each calendar the Add-MailboxFolderPermission and also send the notifications $SharedCalendars.ForEach{ Add-MailboxFolderPermission -Identity $_ -User email address removed for privacy reasons -AccessRights Reviewer -SendNotificationToUser $true } If I want to populate the $Secretaries variable, I can use something like this: $Users = Get-MgGroupMember -GroupId xxxxxxxx-xxxx-xxxx-xxxx-xxxxxxxxxxxx -All $UsersJob = $Users.ForEach{ Get-MgUser -UserId $_.Id -Property Id, DisplayName, UserPrincipalName, Mail, JobTitle } $Secretaries = $UsersJob | Where-Object {($_.JobTitle -like '*Secretary*')} | Select-Object -Property Id, DisplayName, UserPrincipalName, Mail, JobTitle | Sort-Object -Property UserPrincipalName but I am missing all the part of assigning the "Reviewer" permissions for each new member and the "Editor" permissions for the secretaries. Any help would be much appreciated. Many thanks in advance! Francesco
